Rental Agreement & Policies

Key Rules & Responsibilities Summary

• Payment: Full rental balance to be paid at the time of booking. The Association reserves the right to charge up to 50% of the booking rate as a damage deposit if necessary.
• Cancellation: 21 days notice required for refund; 50% cancellation fee (max $450).
• Event Hours: Standard bookings end at 10:00 PM. Late access is available for a fee until 12:00 AM; after-midnight access can extend until 2:00 AM when arranged in advance.
• Decorations: No confetti, rice, glitter, beads, or similar items; no wall attachments
• Alcohol: Requires liquor license and Serving It Right. Food Safe is only required if the event is open to the public.
• Noise: Music must cease at your booked end time; strictly comply with Burnaby Noise or Sound Abatement Bylaw (max 75 dBA after 10:00 PM).
• Capacity: Maximum 140 persons; clear access to fire exits required
• Insurance: Renter must provide liability insurance proof. Duuo Event Insurance is recommended (approx. $25 - $200+ depending on alcohol/attendees).
• Setup/Cleanup: Renter responsible for setup, takedown, and cleaning up after themselves per the Hall Closing Checklist (spot clean spills, remove confetti/tape/decorations, take out garbage). Contractors handle regular deep cleaning twice a week — no deep-clean required from renters.
• Access: Access codes will be sent via email prior to your event (we no longer use lockboxes).
• Age Requirement: Responsible adult (19+) must remain on premises at all times

This is a summary only. The complete rental agreement will be presented during the booking process and must be accepted before payment can be processed.